1.1. GOMINING PTE LTD. (the "Company" or "we") is a professional mining company which has a fleet of devices conducting mining of BTC tokens (the "Infrastructure"), and as such the Company has created a digital platform and ecosystem (the "Platform") for the public to use the Company's Infrastructure and resources. Certain functionalities of the Platform can only be accessed through the Company native utility token "GMT".
1.2. The Clients include customers who access its services through the Platform. The Company’s business is of a cross-border nature and accordingly, its Clients are based across the world.
1.3. The Company is incorporated under the laws of Singapore.
2. THE SINGAPORE LEGAL FRAMEWORK
2.1. This section sets out some of the key provisions under Singapore law relating to AML/CFT obligations but does purport to be exhaustive or up-to-date. It also does not reflect any rules and regulations that could apply to the Company outside of Singapore. The Company undertakes to update the Policy to reflect any relevant changes to laws or regulations from time to time.
2.2. The legislation that applies to all persons in Singapore:
2.3. The Company understands that the CDSA and the TSOFA impose substantive legal obligations that are not necessarily connected directly with CDD and apply to all businesses. It is an offence under section 43 of the CDSA to assist another to retain benefits of drug dealing, and an offence under section 44 of the CDSA to assist another to retain benefits from criminal conduct.
2.4. Each employee of the Company (the “Employee”) should refer to the TSOFA to understand what constitutes a terrorist financing offence under the TSOFA, what the prohibitions are and what the duty to disclose entails in relation to terrorist financing. Unlike money laundering, the source of terrorist financing may be legitimate or illegitimate.
2.5. Under the TSOFA, a terrorist is defined as anyone who commits, or attempts to commit, any terrorist act or participates in or facilitates the commission of any terrorist act. It also includes any person set out in the First Schedule of the TSOFA. The First Schedule refers to specific individuals, all individuals and entities belonging to or associated with the Taliban in the Taliban List, and all individuals and entities belonging to or associated with the Al-Qaida organization in the Al-Qaida List and is updated from time to time.
2.6. Sections 3 to 6 of the TSOFA expressly prohibit the following
2.7. Employees must familiarise themselves with the CDSA and the TSOFA and comply with the same.
3. OTHER BEST PRACTICES FRAMEWORKS
3.1. Each Employee understands and acknowledges that there has been a lot of focus in recent times to the enhanced risk of transactions in cryptocurrency in recent years and accordingly, best practices and guidance in this space is evolving.
3.2. In particular, a lot of attentions has been given by the Financial Action Task Force (FATF) which is the global money laundering and terrorist financing watchdog. The intergovernmental body sets international standards that aim to prevent these illegal activities and the harm they cause to society. As a policy-making body, the FATF works to generate the necessary political will to bring about national legislative and regulatory reforms in these areas. The FATF has developed the FATF Recommendations, or FATF Standards, which ensure a coordinated global response to prevent organised crime, corruption and terrorism. They help authorities go after the money of criminals dealing in illegal drugs, human trafficking and other crimes. The FATF has noted that virtual currencies have emerged and attracted investment in payment infrastructure built on their software protocols. These payment mechanisms seek to provide a new method for transmitting value over the internet. At the same time, virtual currency payment products and services (VCPPS) present money laundering and terrorist financing (ML/TF) risks.
3.3. FATF made a preliminary assessment of these ML/TF risks in the June 2014 virtual currencies report (key definitions and Potential AML/CFT Risks). As part of a staged approach, the FATF has developed the “Guidance for a Risk-Based Approach to Virtual Currencies” (https://www.fatf-gafi.org/documents/documents/guidance-rba-virtual-currencies.html) focusing on the points of intersection that provide gateways to the regulated financial system, in particular convertible virtual currency exchangers. FATF has stated that it will continue to monitor developments in VCPPS and emerging risks and mitigating factors to update this Guidance, to include, where appropriate, emerging best practices to address regulatory issues arising in respect of ML/TF risks associated with VCPPS.
3.4. This Guidance seeks to:
3.5. The Company intends to explore options for obtaining a license under the Payment Services Act (the “PS Act”). It is aware that under the PS Act, if it is license digital payment token service provider, it will be directly regulated by Singapore’s financial services authority, the Monetary Authority of Singapore (the “MAS”) and be required to put in place robust controls to detect and deter the flow of illicit funds through Singapore's financial system. Such controls include the need for financial institutions to identify and know their customers (including beneficial owners), to conduct regular account reviews, and to monitor and report any suspicious transaction. The full requirements are set out in: Notice PSN02 Prevention of Money Laundering and Countering the Financing of Terrorism – Digital Payment Token Service
3.6. The MAS has also noted the following in an FAQ on the PS Act
“31.1 Addressing the ML/TF risks relating to the use of virtual assets (e.g. DPTs) has been identified as a priority area internationally.
31.2 Given the cross-border, rapid and anonymous nature of virtual asset transactions, it is important for there to be clear international AML
31.3 MAS regulates DPT service providers for ML/TF risks. In general, the AML/CFT measures to be imposed are similar to existing AML/CFT requirements on other regulated entities. These requirements take into account the international standards and guidance that were finalised by the Financial Action Task Force (FATF) in June 2019. The PS Act requires DPT intermediaries that buy, sell or facilitate the exchange of DPTs for fiat currencies or other DPTs to identify and verify their customers, monitor transactions, keep records and to report suspicious transactions to the Suspicious Transaction Reporting Office”
4. THE COMPANY’S OVERALL APPROACH
4.1. The Company’s senior management has a zero-tolerance policy towards financial crime, money laundering and terrorist financing. The Company requires Employeesto be vigilant for signs of financial crime and to immediately report any suspicious activities / incidents to the CO, who shall resolve and / or escalate such reports to the legal counsel of the company. The legal counsel shall, in turn, consult with the senior management team as appropriate.
4.2. The Company does not currently operate under license from the MAS, Singapore’s financial services regulator. However, the Company is committed to conducting its business in accordance with the highest ethical and professional standards in furtherance of the interests of its Clients and in a manner that is consistent with the spirit of all the laws, rules and regulations that generally apply to all businesses operating in Singapore generally and to businesses dealing with cryptocurrency in particular, applicable laws in any other jurisdictions outside of Singapore in which it conducts business and the evolving best practices standards in its industry from time to time while keeping in mind certain technological limitations that are unique to businesses that deal with cryptocurrency (the “Standards”). Except to the extent required by applicable law and regulation, the Company shall implement and adhere to the Policy and the Standards herein at its voluntary election in all respects. Given the Company is incorporated in Singapore, the Company pays particular attention to its obligations under the laws of Singapore
4.3. The Company shall implement the Policy and its policies herein utilising a risk-based approach. As a best practice, the Company shall document instances in which it deviates from initial requirements of the Policy and utilises a risk-based approach.
4.4. The Company may utilise the resources of third-party service providers (“Service Providers”) in the implementation of the Policy.
4.5. The Company understands and acknowledges that while the Service Providers can assist with certain process aspects of administering the Policy, it remains responsible for complying with all relevant regulations under applicable law. Any references to the Company or its staff shall apply to the Service Providers of the Company or their respective staff to the extent elements of the Policy are performed by or outsourced to the Service Providers.
5. THE SCOPE OF THIS POLICY
5.1. The Company has adopted this Policy, which contains the policies and procedures to be adopted by the Company to help ensure compliance with the Standards. We expect the same from any Employees or independent contractors that we engage and from all officers and directors (collectively referred to as “Officers”). Accordingly, it is the responsibility of each of you to act at all times in a manner consistent with the Standards.
5.2. The interests of the Company and its Clients can be best served when all of the Employees are informed of the Standards and any legal requirements applicable to the business and understand the practices the Company has adopted to comply with those. Accordingly, this Policy is intended to achieve the following two objectives:
5.3. Employees shall be thoroughly familiar with all policies and procedures set forth in this Policy.
5.4. The Company has appointed the Compliance Officer (the “CO”) of the Company. Any questions regarding compliance issues should be directed to the CO. The CO is responsible for assisting Employees and Clients in becoming familiar with the laws and regulations applicable to activities of the Company. The CO may hold compliance meetings and training sessions with all Employees to review any changes to the policies and procedures contained in the Policy.
6. EMPLOYEE ACKNOWLEDGEMENTS
6.1. When first employed by the Company, an Employee will be provided with a copy of this Policy. In addition, the CO may from time to time distribute to all Employees updated versions of the Policy. Employees are required to sign and return to the CO an acknowledgement form stating that they have received and comprehended the Policy and each subsequent material amendment, and that they have complied and will comply with all applicable policies and procedures contained in the Policy. The Compliance Acknowledgement Form is attached as Appendix 6 to this Policy.
6.2. Employees must complete the Compliance Acknowledgement Form and submit it to the CO:
6.3. The CO will maintain records of the Compliance Acknowledgement Forms.
7. CONSEQUENCE OF NON-COMPLIANCE
7.1. If an Employee fails to comply with the requirements of this Policy and all laws, rules, and regulations applicable to the Company's business, the Employee may be subject to disciplinary action by the Company, which may range from a letter of reprimand to termination of employment. Any non-compliance or violations of law also may result in severe civil and criminal penalties.
7.2. The Company also reserves the right to take disciplinary action against the Employee, including termination of employment, if the Employee engages in conduct deemed to be immoral, unethical, or illegal, regardless of whether such conduct constitutes a violation of the Policy or relates to the Company's business. The Company may take such action if, in our sole judgment, the Company believes that Employee’s conduct poses any reputational risk to the Company.
AML / CFT / SANCTIONS POLICY
8. GENERAL DESCRIPTION OF MONEY LAUNDERING
8.1. Criminal proceeds are where criminals generate profit by illicit acts such as illegal arms sales, smuggling, activities of organised crime, including for example, drug trafficking and prostitution rings, embezzlement, insider trading, bribery and computer fraud schemes.
8.2. The Company understands money laundering is the act of engaging in specific financial transactions with the intention of concealing the identity, source and / or destination of the criminal proceeds. Money launderers act to alter the identity of the source of criminal proceeds to create the appearance that it originates from a legitimate source. The most common way in which this is achieved is by giving these proceeds to an intermediary who is already legitimately taking in large amounts of cash. Being completely fungible, cash is easily the preferred medium of exchange in the criminal world.
8.3. There are three stages in the process of money laundering, namely:
9. GENERAL DESCRIPTION OF TERRORISM FINANCING
9.1. The Company understands that terrorist financing refers to the carrying out of transactions involving funds or property that are owned or controlled by terrorists or terrorist organisations or transactions that are linked to or likely to be used in terrorist activities. Terrorists or terrorist organisations require financial support in order to achieve their aims. There is often a need for them to obscure or disguise links between them and their funding sources. Therefore, the terrorist groups must find ways to launder funds regardless of whether the funds are from an illicit or legitimate source in order to be able to use them without attracting the attention of law enforcement agencies.
10. GENERAL DESCRIPTION OF ECONOMIC SANCTIONS
The Company fully adheres to and complies with the sanctions which are imposed or may be imposed by the Singapore Government or by the MAS, as the case may be.
The list of the sanctions which are in place as of the date hereof is available at
10.1. In addition to Singapore sanctions, depending upon the particular facts and circumstances, U.S. primary sanctions may apply to certain Company activities and U.S. secondary sanctions must be considered with respect to all Company activities, even those not otherwise subject to U.S. jurisdiction. As such, in addition to the obligations imposed on the Company by virtue of it being a Singapore company, we have elected to adopt measures to comply with sanctions promulgated by the United States, which are discussed in further detail below.
10.2. U.S. sanctions generally apply to U.S. persons, defined to include both individuals and entities, wherever located. They also apply to conduct occurring within the United States by non-U.S. persons, including in situations in which a non-U.S. actor causes another person to violate U.S. sanctions.
10.3. As part of its duty to implement and enforce U.S. sanctions programs, the Office of Foreign Assets Control (“OFAC”) maintains lists of individuals and entities with whom U.S. persons, and persons acting within the United States, may not do any business, or may not do certain business, absent specific authorization from OFAC. Dealing with such persons may also be sanctionable for non-U.S. persons in a variety of circumstances even when acting entirely outside of the United States.
10.4. Although each of the more than 20 sanctions programs administered by OFAC is unique, they all generally involve cutting off access to the U.S. marketplace by prohibiting transactions in certain property (or interests in property) within the U.S. or involving U.S. persons, and/or requiring U.S. persons to block (i.e., freeze) the property of those listed on OFAC’s list of Specially Designated Nationals and Blocked Persons (the ‘‘SDN List’’). Though not specifically listed in the OFAC SDN List, designations extend to entities that are 50% or more owned, directly or indirectly, by persons on the SDN List (whether alone or in conjunction with other listed persons). As noted above, it may also be sanctionable for non-U.S. persons to deal with SDNs even if such dealings are entirely outside the United States.
10.5. In accordance with this Policy, the Company and all Employees are prohibited from engaging in any business or transaction with any individual or entity on the OFAC SDN List, and any entity 50% or more owned by an individual or entity on the SDN List.
10.6. In addition to the SDN List, the U.S. government maintains a variety of other sanctions and restrictive trade lists such as the Sectoral Sanctions Identifications List and the Entity List, among others. It is Company policy not to deal with persons contained on such lists absent guidance from U.S. counsel that the contemplated activities are not prohibited or otherwise sanctionable for the Company and other associated persons.
10.7. In addition to the targeted sanctions discussed above, the U.S. maintains comprehensive embargoes against a number of jurisdictions, currently, Iran, Cuba, North Korea, Syria, the Crimea region of Ukraine, and the so-called Donetsk People’s Republic (DNR) and Luhansk People’s Republic (LNR) regions of Ukraine. Dealings with such jurisdictions are generally prohibited for U.S persons or persons acting within the United States and non-U.S. persons may be subject to secondary sanctions for certain dealings involving those jurisdictions. It is against Company policy to conduct any business with jurisdictions subject to comprehensive embargoes, including with the government of such jurisdictions and with persons or entities located in such jurisdictions, incorporated in such jurisdictions, or owned by individuals in such jurisdictions.
10.8. OFAC has also imposed sector-based sanctions, including secondary sanctions, against certain countries, including Russian and Venezuela. The Company must carefully review any dealings with such countries to ensure they are not prohibited or otherwise sanctionable under U.S. law. The Compliance Officer, in conjunction with U.S. counsel, shall be responsible for making any such decisions.
10.9. Should the Company be in the possession of property or interest in property of an SDN or another person considered blocked under the sanctions laws of the U.S., the Company shall freeze the property of such person and document such freezing. For digital assets, the Company shall place the digital assets in a segregated cold storage wallet, separate from the assets of the Company and any other Company customers.
10.10. The private key associated with that wallet shall be held in a secure location as determined by the Compliance Officer. The digital assets shall remain in that wallet until such time as the person is no longer included on the applicable sanctions list. Because the Company is not a U.S. person or person subject to U.S. jurisdiction for purposes of OFAC’s reporting requirements, it is not required to file blocked property or rejected transaction reports with OFAC. However, the Compliance Officer in conjunction with company counsel may decide that a report to OFAC or another governmental agency is warranted or required based on the particular facts and circumstances.
11. AML / CFT / SANCTIONS RISKS IN RELATION TO CRYPTOCURRENCIES
11.1. The legitimate use of cryptocurrencies offers many benefits such as increased payment efficiency and lower transaction costs. However, the Financial Action Task Force (“FATF”) has highlighted that the characteristics of cryptocurrencies, coupled with their global reach, present the following AML / CFT risks:
12. PRIMARY AML / CFT / SANCTIONS RESPONSIBILITIES
12.1. The Company adopts the following two primary responsibilities in relation to AML / CFT / Sanctions matters:
12.2. To mitigate the money laundering, terrorism financing, and economic sanctions risks identified herein, the Company shall:
13. THE COMPANY’S APPROACH TO ONBOARDING
13.1. The Company is responsible for the verification of the identity of its Clients. For its internal purposes, the Company has defined a “Client” to be a person (whether a natural person, legal person or legal entity) with whom the Company:
13.2. The Company must also take reasonable measures to verify the identities of the beneficial owners of its Clients, including the underlying investors and / or controllers of the Company, or if the Client is a fund, the party who act as fund manager.
13.3. For the purposes of a Platform Customer, "beneficial owner" means the natural person who ultimately owns or controls the customer or the natural person on whose behalf a transaction is conducted or business relations are established, and includes any person who exercises ultimate effective control over a legal person or legal arrangement.
13.4. The Company has reviewed and will periodically re-assess the arrangements that underlying investors have in place in relation to the prevention of money laundering. The oversight of this process is led by the CO.
14. CONDUCTING CLIENT DUE DILIGENCE (“CDD”)
14.1. CDD shall be conducted on each prospective Client before entering into business relations with such prospective Client.
14.2. The Company takes the following measures to conduct CDD:
14.3. Where irregular data, information or any anomalies arise in the course of the CDD, the Company shall not share any such anomalies of the CDD with Clients (other than a statement notifying the prospective Client that he / she has not satisfied the Company’s onboarding requirements.
14.4. In the event business relations are established prior to completion of the Company’s CDD procedures, the reasons and process for managing money laundering and terrorist financing risks shall be documented and approved by the CO.
14.5. At this time, the transactions with Platform Customers are considered most high-risk for the Company relative to its other business activities and therefore this section of Policy focusses on AML/CFT procedures followed for Platform Customers.
15. BASIC CLIENT INFORMATION REQUIRED
15.1. In all cases, the Company will obtain the following information from prospective Clients who are Platform Customers (the “Basic Information”):
16. RISK-SCORING APPROACH
16.1. For Platform Clients who are subject to CDD procedures as above, the Company will conduct identity verification and KYC checks. The Company conducts identity verification and KYC checks through the process set out in the process flow attached hereto as Appendix 7 hereto and under which:
16.2. In general, CDD comprises the following activities:
16.3. The Company applies a risk-assessment process to assess the risk profile of a prospective Client for the purposes of determining the level of CDD. Appendix 1 hereto sets out certain resources that the Company will use to determine country specific risks and Appendix 2 sets out the Company’s current determination of “Current High-Risk and Prohibited Countries” (which is updated from time to time) based on specific inherent risks and prohibitions that may change over time. Each country listed in Appendix 2 is a “High-Risk or Prohibited Country” and the Company shall decline to conducted business with any Clients located in such jurisdictions, including entities incorporated in, operating from, or beneficially owned by persons located in such countries. The Company has also noted that the following countries are generally perceived to have a relatively higher AML/CFT risks: Afghanistan, Haiti, Myanmar, Laos, Mozambique, Sierra Leone, Senegal, Kenya, Yemen and may be more likely to subject to Clients from those countries to enhanced CDD.
16.4. Given that the Company’s business has a nexus to cryptocurrencies, as part of the CDD process, it may also conduct certain checks on the address used by a Platform Client for receiving or transmitting funds. For this purpose of conducting checks on the address, it may request a Service Provider for assistance from time to time.
16.5. The Company will also base its risk assessment on such local or international resources that become available from time to time. One such resource is the Virtual Assets Red Flag Indicators of Money Laundering published by the FATF in September 2020 (https://www.fatfgafi.org/publications/methodsandtrends/documents/virtual-assetsredflag-indicators.html) which highlighted the following risks in particular:
17. ENHANCED CDD
17.1. Enhanced CDD may be required for a Client if:
17.2. An Employee must undertake the following additional steps as part of enhanced CDD:
17.3. In cases which require enhanced CDD, the Company will require the prospective Client to provide either original or certified copies of the items Paragraph 15.1 (h) and (i). Certified documents must be certified by a qualified third party such as a notary public. The certifier must sign and date the copy document (printing his / her name clearly in capitals underneath) and clearly indicate his / her position or capacity on it and provide his / her contact details. The certifier must also state that it is a true copy of the original document. The completion of this exercise will be documented by the CO.
17.4. In the event the enhanced CDD is successfully completed and the review by the Service Provider (if any) does not yield any anomalies and the CO is satisfied that there is no AML/CFT/sanctions risk in relation to the Client, the Company may establish business relations with the prospective Client.
17.5. In the event the review by the Service Provider yields any anomalies, the application of the prospective Client to establish business relations with the Company will be provisionally declined (subject to a further review by CO, which may include further procedures being undertaken).
18. PROHIBITED JURISDICTIONS
18.1. The Company has determined that it will not engage in any business relationships with Clients located in certain jurisdictions where such conduct may expose the Company to legal risk or is otherwise considered high risk. These jurisdictions are enumerated in the list of High Risk and Prohibited Countries in Appendix 2. This restriction applies to individuals as well as entities that are organized in, operating from, or have beneficial owners located in such jurisdictions. In order to ensure the Company does not engage in business relationships with such persons it has taken a number of steps:
19. SCREENING CHECKS BY SERVICE PROVIDERS
19.1. As part of the basic CDD checks, the Service Provider will, upon receiving the Basic Information, screen each prospective Client against its databases for the compliance matters referred to therein.
19.2. In the event of a screening hit, the Company will exercise its discretion and judgement to determine whether the prospective Client should continue to be treated as a high-risk Client, having regard to the risks and circumstances of each case. The Company may decide to conduct enhanced CDD in accordance with Paragraph 17 on the prospective Client, conduct additional procedures or escalate the case to the CO for a decision as to whether the Company will onboard the prospective Client.
19.3. The rationale for approving a prospective Client with the presence of such a screening hit shall be documented pursuant to Paragraph 14.2 (e) above.
19.4. In addition to the prospective Client’s high-risk status, factors such as the age and nature of a screening hit may be considered to present a greater or lesser risk of money laundering and terrorist financing. Attention will be paid to membership applications and transactions with Clients from or residing in countries that have inadequate AML / CFT measures.
19.5. The Company will liaise with the Service Provider to ensure that the additional checks are adequate, and upon request, the Service Provider will provide the Company with the list of databases that the Service Provider uses for screening.
19.6. While the Company remains responsible for conducting these checks, it uses the help of Service Providers from time to time to conduct the checks as detailed in Paragraph 4.4(b) above.
ONGOING MONITORING AND CONTINUING COMMITMENT
20. OBLIGATIONS UNDER THE CDSA
20.1. In accordance with section 70D in Part VA, where an organisation knows or has reasonable grounds to suspect any matter referred to in section 39(1) of the CDSA, the organisation must disclose the matter to a Suspicious Transaction Reporting Office (“STRO”) under the CDSA by way of a suspicious transaction report (“STR”). The CDSA requires a suspicious transaction report to be made as soon as is reasonably practicable.
20.2. It is important to note that under the CDSA, the mere failure to disclose suspicious transactions can itself be considered an offence. This is regardless of whether the transaction is eventually discovered to have involved criminal proceeds or not. If convicted, such a person could be fined up to S$250,000 and/or imprisoned up to 3 years, while a business can be fined up to S$500,000.
20.3. If a suspicious transaction report is made in good faith, the disclosure will not be a breach of any restriction upon the disclosure imposed by law, contract or the rules of professional conduct (sections 39(6) and (8) CDSA).
20.4. In proceedings under the CDSA against a person for an offence (under section 43 or section 44 of the CDSA), he will be deemed not to have knowledge of the matters referred to in the STR (section 40 CDSA).
20.5. STRs must be lodged with the STRO via their online reporting system SONAR at https://www.police.gov.sg/SONAR. This requires registering for an account. The CO of the Company should so register so that when necessary, they can make their STR without delay.
20.6. It should be noted that reports filed under SONAR are received by the Suspicious Transaction Reporting Office (STRO) and used as intelligence. If there is a situation requiring a police investigation, then a police report should be filed with the Singapore police.
21. OBLIGATIONS UNDER THE TSOFA
21.1. There is a duty under section 8(1) of the TSOFA for every person in Singapore and every citizen of Singapore outside Singapore who has (inter alia) information about any transaction or proposed transaction in respect of any property belonging to any terrorist or terrorist entity, to file a suspicious transaction report. Failure to do so is an offence. The report can be made through SONAR.
21.2. If a person knows or has reasonable grounds to suspect that a suspicious transaction report has been made; it would be an offence (section 48 of the CDSA and section 10B of the TSOFA) to disclose to any other person information or any other matter which is likely to prejudice any investigation which might be conducted following the disclosure.
22. OBLIGATIONS OF ENTITIES THAT ARE LICENSED UNDER THE PS ACT
22.1. The “crypto travel rule” was implemented in Singapore for entities that are licensed for certain services under the PS Act through Notice PSN02 issued by the MAS
The Notice has been in effect since January 28, 2020, and was further specified by MAS' Guidelines to Notice PSN02, issued on March 16, 2020
Section 13 of the Notice sets forth the obligations of VASPs when sending or receiving digital payment tokens on account of an originator or a beneficiary.
23. MONITORING AND SUSPICIOUS TRANSACTION REPORTING
23.1. The Company will monitor, on an ongoing basis, its account relationships with its Clients. The Company will observe the conduct of the Clients’ account and scrutinise transactions undertaken throughout the duration of the business relations to ensure that the transactions are consistent with the Company’s knowledge of the Client, the risk profile and, where appropriate, the source of the Clients’ funds.
23.2. Employees should pay special attention to all complex, unusually large or unusual patterns of transactions undertaken throughout the course of the business relations, particularly any transactions that have no apparent or visible economic or lawful purpose.
23.3. Therefore, if an Employee has observed that a particular Client has been deemed to be of “High Risk” under the criteria set out in the Risk Detection Scenarios Table set out in Appendix 3, then the Employee must report to the CO.
24. SUSPICIOUS TRANSACTION REPORTING
24.1. If you are suspicious about a Client, you should as a first step request more information from the Client. You must decide if the explanation received is reasonable and legitimate and if not, you should report the transaction to the CO, who shall also be the Company’s designated officer in charge of AML / CFT matters who shall be the CO for the time being. In the future, the Company may appoint a dedicated officer as the “AML / CFT Officer” who shall act in place of the CO in relation to the specific responsibilities identified herein. A template of the report which you may submit to the CO is attached hereto as Appendix 5.
24.2. The following are some relevant factors (though not exhaustive) that an Employee should be mindful of when seeking to identify a suspicious transaction or activity:
24.3. When there has been a detection that amounts to reasonable grounds to suspect that a transaction or activity is related to the attempted commission or commission of a money laundering or terrorist financing offence an STR must be filed with the STRO.
25.1. It is critical that the Employees do not:
Any of the above could cause an Employee to commit the offence of “tipping off” which may result in a criminal conviction.
25.2. Under Section 48 of the CDSA, any person who shall be guilty of an offence and shall be liable on conviction to a fine not exceeding S$250,000 or to imprisonment for a term not exceeding 3 years or to both if such person:
26. ADDITIONAL OBLIGATIONS IN RELATION TO CASH REPORTING
26.1. Under Section 48E of the CDSA, an organisation is required to report receipt of cash exceeding the value of S$20,000.00 which originates from outside Singapore.
26.2. Accordingly, each Employee should be cautious when receiving unusual amounts of cash from a client and in particular, bear in mind the above obligation.
27. REFRESHER CDD
27.1. It is a basic requirement that CDD information be kept up to date. If a Client wishes to update its CDD information or the Company becomes aware that the CDD information is out-of-date, the CO will initiate the risk assessment procedure in Paragraph 16 prior to any new transaction or activity with such Client. It is noted that the Service Providers of the Company will update the KYC checks conducted on the Platform Clients at certain periodic intervals and the results of these checks shall be escalated to the CO for further action if required.
27.2. In addition, the Company will require the Clients to undergo mandatory refresher CDD on a periodic basis. At a minimum:
28.1. The CO will ensure that appropriate levels of training are provided to all Employees. The CO will decide on the training to be provided for the Employees on an annual basis, including the subject matter, delivery method and timing. A record of the training completed by each Employee shall be kept by the CO. An annual review of the Company’s operations will be undertaken by the CO to see if certain Employees require specialised additional training.
28.2. All Employees of the Company must attend training in relation to AML / CFT at least once every two years.
28.3. The CO shall monitor the effectiveness of the training provided to the Employees. This may be achieved by:
28.4. The CO shall conduct periodic training for the Employees regarding the reporting structure and process in the event of receiving an inquiry from a regulatory authority (as described in Paragraph 31 below) to ensure accurate and timely provision of information to the competent authority or authorized officer.
28.5. In addition to the above, Employees who are acting in the capacity of a Company representative shall undertake continuous education to keep abreast of developments (in particular, regulatory developments) and enhance their professionalism in the industry.
28.6. The senior management shall ensure that:
29. RECORD KEEPING
29.1. The CO must:
29.2. CDD records shall be maintained for a minimum of seven years after the later of:
29.3. The Company shall comply with applicable law regarding the storage and safekeeping of CDD records.
29.4. If the KYC records of the Company are kept by the Service Providers, the CO shall ensure that it has access to such records as and when required.
30. ONGOING REVIEW AND ANNUAL REVIEW
30.1. The CO shall review this Policy on a need basis but at least one time per year in order to:
30.2. The Company will also consider ongoing developments in AML / CFT on a regular basis and review this Policy and the policies and procedures herein in light of such developments to determine if amendments are required to the Policy. The Company has also noted that there are new and emerging risks for cryptocurrency from time to time. As an example, the US Department of the Treasury's Office of Foreign Assets Control ("OFAC") has recently issued an updated advisory to highlight the sanctions associated with ransomware payments in connection with malicious attacks on digital platforms.
31. RESPONDING TO INQUIRIES FROM REGULATORY AUTHORITIES
31.1. The Company operates in a number of jurisdictions which regard cryptocurrency transactions as high-risk. There may be inquiries from a variety of governmental and regulatory agencies including the MAS.
31.2. If you are contacted by a government official or other industry regulator or exchange, whether by telephone, letter or office visit, you may not, under any circumstances, engage in discussions with the contacting party, or take any other action in response to such contact, other than:
31.3. Employees should not contact government officials or regulators directly unless authorised to do so by the CO. These obligations shall exist throughout your employment with the Company and at all times following your leaving the Company’s employment.
31.4. The provisions in this Paragraph 31 do not apply to lawful communications, other than on behalf of the Company, with any governmental or regulatory body or official regarding a possible violation of any fair employment practices law. You have the right to contact any such agencies or persons for such purposes.
31.5. All documentation and correspondence with government officials or regulators will be kept by the CO, on behalf of the Company. Employees must not destroy any documentation evidencing dealings with or reporting to government officials or regulators unless approved by the CO. Such records are confidential and should not be disclosed or made accessible or available to third parties whether in or outside the Company.
32. REPORTING OF NON-COMPLIANT ACTIVITIES AND WHISTLE-BLOWING
32.1. Employees must report to the CO of any known or suspected violations of the Policy and the policies and procedures herein, or other activities of any Employee that could be construed as a violation of the Standards or any law, rule or regulation applicable to the Company’s business.
32.2. It is important to note that in many jurisdictions, an Employee’s obligations to report suspicious activity are not tied to knowledge of an actual act or a confirmation by the Employee that the activity is in fact a violation of the Standards or illegal. Rather, such obligations are tied to “reasonable suspicions” that such an activity is occurring. If you are unsure whether a violation has occurred, you should discuss the matter with the CO.
32.3. Failure to report a violation to the CO could result in disciplinary action against any non-reporting Employee, which may include termination of employment. The Company has a non-retaliation policy that applies to Employees who report such matters in good faith.